Consultancy is typically defined
as any professional or technical service offered through official university
avenues or connections made by individuals outside the institution. It involves
work carried out by Werabe University faculty in their fields of expertise,
providing services to individuals, groups, or organizations within the
community for a fee. These consultancy projects are agreements that use minimal
university resources and generally serve as supplementary duties for faculty
members.
University consultancy occurs
when a faculty member engages with a client under the university's employment,
benefiting from its full support. In contrast, private consultancy is when a
faculty member works independently during their personal time, without
university backing.
·
The Technology
Transfer & Community Service Directorate (TT&CSD) oversees university
consultancy services, and faculty members have the right to use TT&CSD
services for university consultancy.
·
University
consultancy should align with the faculty member's expertise and ideally
provide specialized knowledge not readily available in the market.
·
Faculty members
must obtain approval for university consultancy from the TT&CSD, and the
necessary approval form can be acquired from their office.
·
The approval
form requires the agreement of the unit/department/school/faculty/college head
to ensure there are no conflicts with existing responsibilities and that
necessary services are provided during the consultancy.
·
Faculty members
involved in consultancy must submit appropriate reports to the TT&CSD as
stipulated in the consultancy agreement.
§ Faculty members must ensure their private
consultancy does not conflict with university interests.
§ The university reserves the right to ensure that
private consultancy does not hinder faculty members' ability to fulfill their
core responsibilities.
§ Faculty members must clarify to clients that they
are not representing the university in private consultancy.
§ The use of the university's name, logo, or
intellectual property is prohibited in private consultancy. Any use of university
facilities or equipment must be negotiated beforehand.
§ If a faculty member wants the university to manage
financial aspects of their consultancy, they must pay 15% of the total net
project cost as administrative fees.
§ Faculty members engaged in private consultancy are
not covered by the university's professional indemnity policy.
§ The university bears no legal responsibility for any
issues arising from private consultancy activities.
§ The university has no interest in how private
consultancy is conducted and does not claim any income generated from it.
When it comes to time allocated to consultancy, during the
academic year, faculty members may engage in up to 30 days of university
consultancy, which requires time away from their regular duties. If more than
30 days are needed in a year, permission must be obtained from the unit head,
who will ensure that the unit's regular responsibilities are maintained.