Background of the Registrar

The Office of the University’s Registrar is a university unit responsible for all operational matters related to student admission, selection, placement, registration, and graduation. It is also responsible for allocating classrooms and lecture halls and for keeping the academic records of all the schools. This means the office is responsible for creating, maintaining, securing, and issuing the academic records of both the current and the past university’s students. The office performs its duties and responsibilities in close cooperation with the Academic and University Council (AUC) and other university offices.

The Office of the Registrar shall have a University Registrar, College/School/Institute Registrars, and different employees. The office must ensure that pertinent laws, this Legislation, directives of the Senate and its committees, and guidelines on students (admission, registration, graduation) and curricula (courses, credit requirements, etc.) are observed equitably. The office shall also create and maintain up-to-date and accurate information on student admission, placement, registration, academic performance, retention, attrition, and graduation based on the types of undergraduate and graduate programs and their modes of delivery.

Vision of the Registrar

The Office of the Registrar aspires to be an automated service center for delivering excellent services in admission, registration, academic result analysis, and student records.

Mission of the Registrar

The Office of the Registrar is expected to address activities related to admission, registration, academic result analysis, and student records that support the mission of Werabe University.

Responsibilities of the Office of the Registrar

The Office of the Registrar has the following responsibilities:

ü  Prepare the Academic Calendar of the University each year in consultation with the VPARTTCS and submit it to the Senate for approval.

ü  Administer all operational matters of the Office of the University Registrar and its various units.

ü  Submit the annual budget of the Office of the Registrar to the VPARTTCS and administer any funds that may be placed at its disposal.

ü  Be responsible for implementing the policies and directives laid down by the Senate pertaining to students (admission, placement, registration, academic performance, attrition, graduation, etc.) and curricula (courses, credit requirements, etc.).

ü  Continually analyze and evaluate all existing rules and regulations on registration, academic performance, attrition, graduation, etc., and curricula (courses, credit requirements, etc.) and recommend modifications where necessary.

ü  Submit to the senate, after approval by the AUCs or the SGS, the names of candidates eligible for the award of certificates, diplomas, and degrees, including special awards, in conformity with University rules and regulations.

ü  Submit timely progress reports to the VPARTTCS on student admission, placement, registration, academic performance, and attrition, and make any recommendations thereon.

ü  Submit regular reports on the activities of the Office of the Registrar and its various units to the VPARTTCS, and make recommendations on how to improve the overall operations of the office and its various units.

ü  Support, coordinate, and oversee the registrar units of the University.

ü  Perform other duties consistent with its responsibility as may be assigned by the VPARTTCS.

ü  Delegate some of its powers to College/School/Institute Registrars.

Features of the Office of the Registrar

The Office of the Registrar has the following features:

ü  Operational and structural excellence

ü  Good governance

ü  Diversity management

ü  Capacity building

ü  Focus on "Click event service delivery"

ü  Triangulated data for backup

ü  One-window services

Office Structure and Manpower

ü  The Office of the Registrar has:

ü  One (1) University Registrar (Head of the Registrar).

ü  Approximately six (6) College/Institute/School Registrar office heads.

ü  One (1) Students Admission and Registration team leader.

ü  One (1) Data Analysis team leader.

ü  One (1) cost-sharing team leader.

ü  Three (3) Students Admission and Registration Expert IVs.

ü  Eleven (11) Students Admission and Registration Expert IIs.

ü  One (1) Students Information

ü  Management System (SIMS) team leader.

ü  Three (3) system administrators.

ü  One (1) cost-sharing expert.

ü  Eleven (11) Admission and Registration experts.

ü  Two (2) supportive staff (one secretary and one runner).

Office: Office of the Registrar

Name of Office Head: Kedir Ousman Tekello

Educational Status: MSc

Contact Information:

Phone Number: +251-924445429

Email Address:

ousnank609@gmail.com / kedir.ousman@wru.edu.et 

Office Building: Registrar Building

Room Number: Ground Floor, Room No. 01